7 Common Uses of Cloud Computing in Small Business
Cloud computing is gaining ground – and not just in big companies. Even small businesses are recognizing the many advantages of this approach, but how exactly is the cloud used for this purpose? Following are just some of the typical small-business needs answered through cloud computing.
The cloud can be used to ensure that all vital information relating to the business is kept secure. Even as you have the same data in your office computers, the management doesn’t have to worry in the event of a crash. All lost data can simply be copied back to your personal computers with very little time lost.
Cloud-based accounts can be used to share single files within a whole army of people without having to attach and detach documents. A good example of this would be Dropbox which lets you drag and drop files in a folder that automatically shows up in the folder of your officemates as long as there’s internet connection available. Each one of you can edit and update the file without worrying about confusing double-files.
Human Resources Management
Management of human resources used to be a time consuming system that doesn’t really contribute to the company’s bottom line. However, it is an important aspect of small businesses to ensure that everything is running smoothly. Prior to cloud-HRM, small concerns spend hours of valuable manpower consolidating their human resource information. Nowadays however, there are cloud computing services that simply require you to log in to access information.
Consumer Relations Management
The same way as Human Resources Management, CRM used to be an expensive task that few businesses can afford. With the advent of the cloud, the system of keeping track and contacting customers has become more streamlined, easier, and therefore cheaper. The need to have your own server is no longer present, rather all you have to do is sign up and avail of the services.
Despite the “hacking” scare nowadays, the fact is that cloud computing is more secure than say – the office desktop or the company hard drive. Most cloud services employ their own ï¿½ï¿½security measures’ to ensure that any information you enter in their system is kept confidential. This also serves as a good internal control measure with only the accountable employees holding the account and password of specific clouds. This way, there’s a clear partition of responsibilities.
Collaboration while Mobile
With most company information and concerns found in the cloud, the need to show up in the office diminishes. Employees stuck at home or are on a business trip are still given the opportunity to confer and update business-related information through the cloud system, therefore preventing any unproductive hours.
Clouds are usually made available on a per-size and per-month basis. This makes it perfect for small businesses that do not have the budget to purchase their own extensive servers. Instead, they only pay for what they need and simply increase the requirements as the business grows. This ensures that company expenses wouldn’t be extensive, keeping the concern profitable.
Of course, those are just few of the cloud computing roles in small businesses. As the technology is improved, small to medium business owners will find that the cloud option not only offers them better services but also more generous storage space for daily use.