Project Management: The Secrets to Prosperous Executions

According to marketing experts, project management is a discipline and a process which aims to execute straightforward and creative outputs. For most people, project management is all about going through selecting the right and effective people, setting deadlines, controlling budgets and authorizing a discipline for everyone.

The process of project management starts from conceptualizing, followed by planning, execution, performance control, and launch.

While it is easy plotting and managing a project, some fail to achieve a seamless execution. From here, the process stops, and productivity slows down. There are a number of reasons why this takes place. Instead of looking into them, I’ll list down preventive measures to achieve a successful execution.

1. Assemble a project management team who are creative and accountable.

It is easy to look for creative individuals. But people who are accountable and responsible are hard to find. They are definitely hidden treasures. In order for your project to be successful, you need to have individuals who are a mixture of creative and accountable. Skills and experience can go a long way, but people with the right attitude have more edge. You need to meet a number of team qualifications, but before you could meet them, you need to find creative and accountable people.

Team leaders can only handle so many direct reports without losing grasp on either the vision for the project, details of the work involved, and personalities and personal requirements of their organization and staff. So, to maximize effectiveness, limit the size of your project management teams. And involve people whose skills match the project requirements.

In order for a project to be successful, you need to have the right project team in place, people whose skills and experience can benefit the project, from the project manager on down.

2. Guarantee that you have complete project details before starting.  

Creating a thorough and detailed project scope approved by all investors is a need. The scope of your project should have a conceptualized framework of how the project will go about, a time table with deliverable dates, and a budget worksheet for all your projected expenses. 

If you have a detailed project write up, chances are, you won’t have a hard time back tracking your files. Whenever your clients will ask, you will have a way of looking through your team’s work load and progress.

3. Create a system which will work for the whole team.

Most people prefer email because it seems to be the easiest form of professional communication while managing a project. However, it can delay a project if not controlled. It’s best to create a software which could keep all the project information in one place. This will absolutely save time and efforts.

4. Avoid micromanaging.  

Always meet with your team, most especially during the crucial moments of your projects. Allow them a breathing room for all the rants. Afterwards, balance everything and even out lapses. Make them feel secured and ensure them that they are well appreciated. Empower them without making them feel being micromanaged.

5. Be clear on the designation of each member.

When a number of people are collaborating on the same task, time will be wasted and important details will get lost in translation. In order to avoid this, delegate tasks accordingly and impose accountability.

It's vital that each member of your team understands what is expected from them.

 

Photo credits from Think Stock.

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Camille Jacinto

About Camille Jacinto

Jack of all trades. Interested in MAFIA: Music, Arts, Film, Independence and Anything Intellectual. Currently writing for an events and advertising company.

Camille Jacinto